Members Present
Grant Anderson, Jill DeVay, Biff Farrell, Ken Hainline, Chris Hellyer and Gail Webster

Guests
None

Call to Order—7 PM
A quorum of directors were present to conduct a meeting

At Large—Jill
• Finalized plans for the Dave Scott weekend
• Run/swim events capped at 30 participants while the bike will be capped at 50 participants
o 25 participants have signed-up for all three events
o bike event may be increased depending on demand
• Ken to purchase arm bands to discourage bandit participation at events
• 11x17” window posters and black & white flyers will be provide to sponsors
• Event coordinators to develop a list of volunteer roles so we have a better idea of how many people will be needed.

Vice President’s Report—Chris
• March meeting speaker: Jennifer Klein (VO2 max Houston)
• April meeting speakers: Pablo Sanchez (swim technique); Quentin Dyson (bike technique); Doug Storey (run technique)
o Articles will be sent to Will by end of week
• May meeting: to be held at JDH. Grant will contact JDH regarding meeting logistics.
• Chris to setup Yahoo Group poll for future monthly themes

Secretary’s Report—Will
• Newsletters to be ready later in the week and will be prepped for mailing by a group
• Need to have monthly minutes posted to the website in a timely manner

Treasurer’s Report—Ken
• IRS/Re-chartering is moving along and past financials need to be recreated in usable format. He expects to have our tax deductible status with the IRS reinstated with the next month or so
• Agreed to notify membership when everything is finalized
• Pool Sharks: 3 coaches will rotate weekly and pool sharks workouts will begin soon and run through October 22. Ken is interested in a Pool Sharks party and timing is TBD.
• Ken expressed concerns over Signmeup.com and suggested moving J&B registration to Active.com.

Membership—Gail
• 159 renewals/52 new households (about 20% of households are family memberships)
• Chris/Gail to send a targeted email to all 2005 members not yet renewed notifying them that they will not receive the April newsletter

Sponsorship—Biff
• Several potential new sponsorships for next year: Nytro and others
• Trivantage expressed modest interest in partnering with HRTC

President’s Report—Grant
• Doug & Alex to speak at RRCA Convention—March 8-12
• Discussed potential donations to Texas Bicycle Coalition
• Agreed to purchase USAT insurance to cover agents of the club (directors, volunteers, sponsors, etc.)
• Tabled issue of raising 2007 dues to include insurance for all club members participating in club-sponsored events
• Discussed the need for a new webmaster and some possible solutions

Adjourn—9:10 PM